Deadlines & Emails

Deadlines Tab — Setting Your Cohort Deadline

The Deadlines tab lets you set a target completion date for your cohort and an estimate of how many training hours per week each technician has available.

Setting a deadline

1. Open the Deadlines tab.
2. Enter your target completion date in the date field.
3. Enter the estimated weekly training hours available per technician.
4. Click Save.

Once a deadline is saved, it is visible in the Progress tab alongside each technician’s current completion status.

Note: The deadline is informational — it does not lock technicians out of the course or automatically send alerts. It is used to calculate whether each technician is on pace to complete on time.

Emails Tab — Gamification Progress Emails

The Emails tab controls the scheduled team progress emails that Lantern sends to your cohort. These emails show each technician how their team is progressing and include certificate highlights and top-mover recognition.

Turning emails on or off

Use the master on/off toggle at the top of the Emails tab to enable or disable all progress emails for your facility. Individual technicians can also unsubscribe themselves by clicking the Unsubscribe link in the footer of any email they receive.

Email schedule

You can set the email cadence to weekly or monthly. The system sends emails on the configured schedule while at least one technician in your cohort has not yet completed the course. Emails stop automatically once the entire cohort has completed.

Sending a one-off email

To send a progress email immediately (outside of the regular schedule), use the Send Now button. This is useful for kick-off announcements or mid-period check-ins.

Per-technician unsubscribe

The Emails tab also shows a per-recipient unsubscribe list. If a technician has unsubscribed and wants to be re-added, you can re-enable them from this view.